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UPDATED AS OF 11/14/24 at 10:04AM

Festival Terms and Conditions

Vendor / Exhibitor Terms and Conditions for the Jingle & Mingle Arts & Craft Show hosted by 180 Soap with Denise Moore (We/Us/Host):

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We are working on getting volunteers that can assist with unloading the morning of the event. 

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1. Registration:

  • Spots are not guaranteed until application is received AND payment is made. Spots are reserved on a first come first served basis - we do not "hold" or "reserve" spaces. If you submitted a form and did not submit payment, your space is not reserved

  • Final Payment is due by 11/20/24. Any payments not received by this time means any previous submitted registration(s) is incomplete and will be removed from our records. If you wish to still attend the event, you must resubmit a new application registration AND make payment in full at that time. All booth spaces are based on payment received and reserved accordingly. No exceptions.

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​​2. General Expectations:

All Exhibitors must be set up and ready to sell by 8:00 am the day of the Jingle & Mingle Arts & Craft Show. 

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  • Exhibitors may begin setting up at 6:00 am the day of the event.

  • You must be present and fully ready for business and sales beginning at 7:45 am.

  • Free Coffee will be provided until 8am - Self Serve.

  • There will be volunteer students available to assist with unloading equipment and goods from your vehicles.  Tips to these volunteers are not required but they are accepted if offered!

  • Exhibitors may begin breaking down by 4:50 pm at the end of the event, unless the host decides to call for an early breakdown.

  • Sellers are responsible for their selling spaces and are responsible for transporting all goods, displays, tents, etc., to their assigned booth space.

  • Vehicles are permitted on the  outskirts of the exhibition area to unload and load only. Once unloading begins, you have 30 minutes to remove your vehicle and park further down past the Library.

    • Volunteers will be able to assist you with unloading your goods from your vehicle to your booth.

  • Tents are recommended for those booked outside the pavilion. Adequate weight support is also required for tents. Those without weights on their tents may be asked to leave.

  • If using tables, tablecloths are required.

  • No Yard-Sale or used items allowed. 

  • Booths must be neat and presentable.

  • NO Peddling!  Do not step outside your booth to solicit others. No yelling, shouting, or unbecoming behavior will be tolerated and you will be asked to leave.

  • !!!!   Before leaving, be sure your area is clean and trash-free  !!!!

  • If you use tape to secure anything to the ground, be sure to remove including any residue left behind. Do not tape items to existing poles or structures that are not your own.

  • If weather is cold the day of the event, tents may be brought in and used inside the pavilion, however your tent may NOT enter the adjacent vendor's designated space or in the aisles. If your tent is not a straight leg tent, you may want to double check your tent's width and reconsider an alternate tent or cover. If your tent enters someone else's booth area, you will be asked to remove it - no exceptions.

 

3. Staffing:

Exhibitor tables/ booths must be manned at all times.  Your hosts nor the City of D’iberville will be responsible for merchandise or display materials, accidents, damages, or theft, or any similar instance/occurrence.

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4. Exhibitor Items:

Items for sale are expected to be crafts, or of a hand-made, personalized, or repurposed nature. No yard-sale or second hand items permitted.​  Booths must be neat and presentable.

A limited number of direct-sale or multi-level marketing vendors will be allowed. We will determine the number to be allowed and all decisions by the us are final.  We reserve the right to have items removed that are considered not appropriate for sale as well.

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5. Prohibited Items:

Prohibited items include: political items, hate speech items, cannabis, hash, marijuana, firearms, alcohol, guns, sex toys or paraphernalia, illicit or questionable items, tobacco, and illegal substances.  No space heaters allowed on site. No Pets or the sale of live animals permitted.

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6. Food Vendors: 

We can accept up to 2 Food Trucks and 5 booth food vendors, however we require a menu of items to be offered at time of booking.

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Food vendors, whether food trucks or exhibitor booths, are permitted. All food vendors must submit their menu with application, and only items submitted will be allowed. The committee will determine when food vendors or menu types overlap, and determine if only one vendor of a specific menu or food type (e.g.: barbecue, Mexican, ice cream, etc.) will be allowed. Food Vendors shall comply with all applicable Federal, State, City, and Local Laws, ordinances, rules and regulations, and all other terms and conditions. Food Vendor agrees to be responsible for any local, city, state or federal licenses and permits as required to operate in local county and state areas.  Please email me at denise@180soap.com for the contact information of the person you will need to contact at the City for your permit information.  They will require this information asap as there is a 2 week lead time required at minimum.

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7. Exhibitor (Your) Responsibility:

Exhibitor will be fully responsible for any loss or damage to his or her property by theft, fire or casualty, or any damages you incur to other exhibitors. We expressly disclaim any responsibility for same. Exhibitors shall be responsible for any damage which may be incurred to the facilities as a result of or in connection with its operation. Each exhibitor is responsible for the conduct of his employees and/or representatives and activities must not detract from the image or welfare of the fair.  Damage fees will be assessed if you manage to damage the Host's or the City's property.

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8.  Exhibitor Spaces General:

          a.  Vendor spaces are approximately 10x10 spaces. Exhibitor spaces will be assigned within 1 week prior to event. Placement, flow and competition will be taken into consideration to provide the best experience for fair attendees. If you have special space needs, please include your request with your application and we will make every effort to accommodate you. We also are sure to space apart sellers of same items and only accept a few of each. Spaces are reserved on a first-come first-served basis. Vendors must ensure that none of their display equipment extends beyond the space they have booked; this includes any rails, stands or additional equipment, etc. Boxes, tubs, totes, and items not on display/for sale must be secured out of sight and under tables. Table Cloths are required.

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        b. Trash and discarded equipment may NOT be left behind. If smaller regular/household type trash items can fit into the garbage receptacles, you may discard your trash in there. Otherwise, your trash and discarded items must be taken with you. Broken equipment, displays, signage, etc must not be put into the receptacles. Absolutely NO chemicals, combustibles, flammable, or corrosive items can be disposed of on site and must be taken with you.  

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9. One Business/Vendor per space:  

Only one (1) business/vendor per table; space may not be sublet or shared without prior approval.  If you have someone assisting you, they are permitted to assist at your booth. If you are selling different items as "2" or more entities, the other person must rent their own booth.

 

10. Acceptance:

Submission of application does not guarantee your participation. We reserve the right to decline any application for space if it deems such action to be in the best interest of the Jingle & Mingle Christmas Arts & Craft Show. If this happens, your payment will be refunded to the original form of payment. 

 

11. Payment:

The full payment is a non-refundable booth fee (except as outlined by item #13) for the selected space and is due with the submission of this application.

 

12. Tables/Chairs/Tents/Electricity:

Each Exhibitor must furnish and transport his or her own chairs, tables, stands, tent or canopy. All tents and canopies must be secured to the ground using weights/ sand bags in case of windy conditions and inclement weather. Electricity spots are minimal. Generators may be allowed with prior approval from the committee for Food Vendors only.

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13. TAXES

Taxes are to be collected at the end of the event based on sales. All checks must be made payable to 180 Soap. You will receive a packet at check-in with all required formswhich must be completed and returned to us at 4:00 PM. Taxes can be paid via check or credit card.

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14. Weather & Cancellation of space:

The dreaded unpredictable weather speech! In the event of inclement weather, we will notify you no later than the morning of if we decide to cancel. Should we cancel the event, your monies paid will be refunded. This is the only refund we allow.

 

15. Indemnification:

Exhibitor agrees to indemnify and hold harmless of Denise Moore, 180 Soap, City of D'Iberville any agents, attorneys and employees, and volunteers from and against any loss, expense, claims, damages, causes of action, injuries, suits or damages, suits to person or property, including attorney’s fees, arising out of or related to the operation of the Exhibitor at this event. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. This also applies to any volunteer services you accept during the event.

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16. Liability

180 Soap, their hosts, and/or the City of D'Iberville/property owners shall not be responsible or liable for any injury or loss that may arise or come to lessee, or his/her employees or goods, for any cause whatsoever, nor do any of the aforementioned above provide insurance for vendors. Vendor relieves 180 Soap, their hosts, and/or the City of D'Iberville/property owners of responsibility in connection with the safe keeping of property and/or persons during the festival/show/event.

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17.  Modifications:

We reserve all rights to alter, modify, or cancel these terms and conditions and/or the event in it's entirety should vendor registration attendance not be met. If we cancel the event, a full refund will be given within 7-10 days after cancellation.

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18. Acceptance

By submitting your application registration and/or paying for your booth fee/spot for the Jingle & Mingle Christmas Arts & Craft Show as a vendor/exhibitor, you are certifying that you have read the Terms and Conditions, and will adhere to all rules, terms, conditions, and policies herein.  Any failure to adhere to these rules, terms, conditions, and/or policies will forfeit your space reserved/paid for, could result in your disqualification for any future events, and/or possible fines or punitive charges/fees.

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